FlashRev New Weekly Update [22nd September 2025 - 26th September 2025]

• Multi-Language Support: Previously available only in Japanese, business card recognition now supports multiple languages including English, German, Italian, Chinese, and Japanese, making it easier for users to upload contacts.
• Batch Scanning with AI: Using the mobile app, you can now scan multiple business cards at once via a QR code page. Our AI engine automatically extracts all key business information—such as name, phone, email, company address, website, and more—so you don’t miss a single detail.
• Real-Time Status & Progress Tracking: On mobile, you’ll now see clear progress indicators for your scanned cards, including:
  • Cards waiting for recognition
  • Cards currently being processed
  • Cards successfully recognized and added to your contacts

   

• Keyword Suggestions While Typing: As you type a new keyword, FlashRev now displays smart suggestions to help you quickly discover relevant terms.
• One-Click Add: Instantly add suggested keywords to your intent setup, saving time and reducing manual effort.

• Salesforce Contact Import: You can now add Salesforce contacts directly through the FlashRev Chrome extension into Sequences, Lists, and the Dialer.

• Save Once, Reuse Anytime: Define your preferred field mappings during the first import, and FlashRev will remember them for all future HubSpot imports.
• No More Repetition: Skip the manual process of selecting and confirming fields every single time.
• Consistent Data Management: Ensure the same fields are always imported, keeping your data clean and standardized.

FlashRev - Outreach

1. SSO Enhancement: Streamlined Google Calendar & Gmail Binding

Introduction We’ve optimized the login flow for meeting users who sign in with Google SSO. Now, users can grant required permissions during login, eliminating redundant steps later in the meeting module.

Background Previously, even if users registered or logged in with Google SSO, they were required to re-bind Google Calendar and Gmail in the meeting module to enable meeting features. This update simplifies the process by completing the binding upfront during authentication.

Key Updates

• Google SSO Binding Optimization
  • When a user registers or logs in with Google SSO, the system now requests access to Google Calendar and Gmail at the same time.
  • If the user grants both permissions, the system will automatically complete the binding process for the Meeting module during login.
  • Users no longer need to manually bind Google Calendar and Gmail again inside the meeting module.

Benefits

• Seamless experience: Users skip the extra step of re-binding Google apps.
• Faster onboarding: Meeting features are ready to use immediately after login.
• Improved convenience: Fewer clicks and smoother setup for first-time users.

 

 

 

2. Meeting Update: Optimized Transition from "In Progress" to "Past" Status

Introduction We’ve refined the logic for transitioning meetings from the In Progress state to the Past state. This ensures meetings are accurately updated, even if they don't end on time.

Background Previously, meetings followed a simple rule for status transitions:

• A meeting moved from Upcoming to In Progress when the current time was eariler than the meeting’s start time.
• A meeting transitioned from In Progress to Past when the current time was later than the meeting’s scheduled end time.

However, as most meetings don't end exactly on time, we’ve made adjustments to ensure smoother transitions to the Past state.

Key Updates

• Immediate Transition to the Past
  • When the bot’s status changes from on to off, and a meeting recording link has already been generated (meaning the user can no longer manually add the bot), the meeting will transition to Past even if the scheduled end time hasn’t passed.
• Normal Transition to the Past
  • If the bot’s status changes from on to off, and no recording link has been generated (meaning the bot can still be manually added to the meeting), the meeting will transition to Past once the scheduled end time is reached.
• Ongoing Recording
  • If the bot is still on and recording, and the current time is earlier than the scheduled end time, the meeting will remain in the In Progress state.
• Late Recording Completion
  • If the bot is still on and recording, and the current time is later than the scheduled end time, the meeting will remain in In Progress until the bot leaves the meeting. Once the bot exits and the recording link is returned, the actual end time is updated, and the meeting transitions to Past.

Benefits

• Accurate status updates: Ensure meetings transition to the Past state in a timely manner, regardless of whether they end early or late.
• Smoother workflow: Automated logic prevents users from having to manually update meeting statuses.
• Better meeting tracking: Updated meeting end times reflect actual meeting durations.

 

 

 

3. Meeting Update: Real-Time Bot Status in Booking List

Introduction We’ve added real-time bot status updates to the Booking List. This enhancement allows users to easily track the bot’s status during meetings, helping ensure smoother operations.

Background In previous versions, users could not see the current bot status in real time. Now, with the latest update, meetings in the In Progress state will display the bot’s real-time status, improving visibility and giving users better control.

Key Updates

• Real-Time Bot Status
  • For meetings in the In Progress state, the Booking List now shows the bot’s real-time status.
  • Meeting Bot statuses include:
    • Pending – The bot’s current status as reported by Recall.ai.
    • On – The bot is actively recording the meeting.
    • Off – The bot has transitioned to the Call Ended state.
• Retry Option for "Off" Status
  • When the bot status is Off, users can click the Retry button to resend the bot to the meeting.
  • Upon successful re-entry, the bot status will transition from Off to Pending.

Benefits

• Better visibility: Users can now see the bot’s status in real-time, improving overall meeting management.
• Improved control: The Retry button allows users to quickly resolve issues and get the bot back in action.
• Seamless tracking: Ensures that users can stay informed on whether their bot is recording or needs attention.

 

 

 

4. Onboarding Update: Complete New User Guide for Meetings

Introduction The new onboarding process has been further enhanced to provide a comprehensive guide to all essential features. From understanding the “For You” page to inviting teammates, new users can now get up to speed quickly and efficiently.

Background Last week, we introduced an expanded onboarding experience, designed to make new users comfortable with all key features right from the start. This update introduces card-based pointers for each page and a streamlined process for inviting teammates into the organization.

Key Updates

• "For You" Page Introduction
  
  • AI Research & Keyword Search: Learn how to use AI-driven search to find key meeting insights.
  • Upcoming Meetings: Get an overview of your upcoming meetings.
  • Action Items: Stay on top of action items across your meetings.
  • Account Integrations: Easily manage integrations with your favorite tools.
  • Customize “For You” Settings: Personalize your homepage settings.
  • Invite Your Teammates: Learn how to bring others into the organization.
• "Live Coach" Page Introduction
  
  • Real-Time Transcript: Experience the power of AI-generated meeting transcripts.
  • Sales Copilot: Utilize AI to assist with sales-related meetings.
  • Adapt Language Automatically: The system auto-adjusts to your preferred language.
  • Manage Notifications: Set up and manage your meeting notifications.
  • Search Copilot: Quickly search through meeting records and data.
  • Focus Mode: Minimize distractions and focus on the meeting content.
• Invite Teammates to Join the Organization
  
  • Once a user connects their Google Calendar, potential colleagues who share meeting events will be identified.
  • Users can invite colleagues by manually entering their email addresses or selecting from the list of potential teammates.
  • After inviting a new user, their status can be tracked in the Invite History, where you can see whether they’ve joined the organization and bound their calendar.
  • Free AI Meeting Summary: When a new user successfully binds their calendar, the entire organization will receive 50 free AI-generated meeting summaries.

Benefits

• Faster onboarding: New users can quickly understand the system’s core features.
• Easier team collaboration: Effortlessly invite and manage teammates within the platform.
• Enhanced customization: Personalize the experience for you and your team with customizable settings.
• Better team productivity: Automated AI summaries and meeting insights help teams stay aligned and productive.

 

 

 

5. Messaging Update: SMS Round Robin Fix

 

Introduction We’ve resolved an issue in the SMS round robin distribution logic that occasionally caused incoming messages to fail assignment. The updated logic ensures smoother message distribution and accurate tracking.

Background Previously, when a user enabled SMS round robin and assigned a distribution pool, incoming SMS messages were evenly distributed across the pool. Each successful assignment was recorded in the message title, showing who assigned the message and who received it. However, if a user within the distribution pool had already been removed from the organization, the system could still attempt to assign messages to that inactive account. This resulted in failed assignments with no distribution record displayed in the title.

Key Updates

• The system now automatically skips any removed or inactive accounts when distributing SMS messages via round robin.
• Message assignment records in titles are consistently generated, ensuring accurate visibility of distribution history.

Benefits

• Reliable distribution: No more failed assignments due to inactive users in the pool.
• Accurate records: Every SMS now shows a clear assignment trail.
• Stronger collaboration: Teams can trust that incoming messages will always reach an active member.